Ask This Question Before Calling a Meeting

by | Jul 14, 2020 | Meeting Performance, MeetingScience Benefits, Productivity

Laura Vanderkam is the author of several time management books including Off the Clock and 168 Hours. In this Medium piece, she shares the question that she asks before calling a meeting:

What crucial change will result from bringing people together, that could not have happened otherwise?

We would slightly modify this question and combine it with a rule of threes:

  1. What is the purpose of the meeting?
  2. What is the goal?
  3. What is the agenda?

If you can’t write a purpose statement for the meeting (which dovetails nicely to answer Laura’s question), then it probably shouldn’t happen.

If you can’t write a goal statement for the meeting (effectively, boiling down the anticipated decision outcome from bringing a group of people together), then it probably shouldn’t happen.

And finally, if you don’t have an agenda, you shouldn’t host a meeting, and as an attendee, you shouldn’t accept a meeting invite that lacks on. We’ve now analyzed close to 30,000 meetings with two or more people, and fewer than 6% of them have an agenda. That’s why we launched our Chrome extension, packed with 32 curated agenda templates across 9 different meeting types, to help meeting organizers thrive.

There is so much room for growth and meeting nirvana with small changes to our meeting habits.

Related Posts

Your real reason for turning off your camera isn’t #zoomfatigue

Your real reason for turning off your camera isn’t #zoomfatigue

Seemingly everyone who is not a meeting scientist has a theory or piece of research to support the claim that you should turn off your camera during meetings, most recently in this Harvard Business Review article. None of this new research conjoins camera activity to...

Shorten those meetings! How to make Outlook work for you

Shorten those meetings! How to make Outlook work for you

It is sadly not widely known that there are two ways to shorten default meetings for Outlook: With Office365, it's just a few clicks away: Settings > Calendar > Events and Invitations > If you're not used to using the browser-based version of Outlook, then...

7 MeetingScience Tips to Manage Executive Meetings

7 MeetingScience Tips to Manage Executive Meetings

The team at First Round Capital recently published a 25-tip guide to running executive meetings. There are some helpful tips to put in your pocket for your next executive meeting. At the same time, we found that the list missed 7 scientifically proven ways to improve...

34 Work from Home Tips

34 Work from Home Tips

Not returning to the office for a while? Possibly forever? Here are 34 tips on how to make the most of your home/remote office. Some starters: Create a dedicated space for your office Start working when you normally start your commute, not when you'd normally get to...

Co-working spaces prioritize “wellness” as well as WiFi

Co-working spaces prioritize “wellness” as well as WiFi

Companies that prioritize employee health and wellness will be protected from the 'great departure' that's projected for the next 18-24 months as individuals re-evaluate their work-life balance in the wake of COVID. We believe that prioritizing wellness starts with...

Related Content

This website stores cookies on your computer. We use these cookies to collect information on how you interact with our website and allow us to remember you. We use this information in order to improve and customize your browsing experience and for analytics and metrics about our visitors. To find out more about the cookies we use, please see our Privacy Policy. View more

MeetingScience featured in Forbes - click here to learn more

X
Share This