Published September 12, 2019
Hi there. We’ve tried to use plain-spoken language throughout this policy so that it’s easy for you to understand how we collect, use, and protect your information when you access our website(s), products, services and applications (collectively, the “Services”) which we will describe below.
We do not knowingly collect or solicit personal information from anyone under the age of 16. If you are under 16, please do not attempt to register for the Services or send any personal information about yourself to us. If we learn that we have collected personal information from a child under age 16, we will delete that information as quickly as possible. If you believe that a child under 16 may have provided us personal information, please contact us at [email protected].
What information does MeetingScience collect?
Information You Provide to Us
We receive and store any information you knowingly provide to us. When you create a new account to use the Services we will solicit your consent to connect your Google account and/or Microsoft Office 365 and/or Microsoft Exchange and/or Slack account to your new MeetingScience account, thereby providing us with access to your account, including but not limited to your Calendar and your Contacts. Although the authentication provides broad access to your account, MeetingScience accesses and stores a subset of data from your account, including name, email address, calendar content, contacts, and company domain directory, to provide you with our Services. For instance:
- When you rate a meeting using the Services we collect the meeting attendees’ name and email address so that we can display that information in the rating invites, and store it to enable some of the Services and for debugging purposes. MeetingScience collects the recipient’s activities with regard to the rating invite.
In keeping with standard online privacy practices, users should not include any highly sensitive information (such as social security numbers, financial information, or “protected health information” (as that term is defined by the Health Insurance Portability & Accountability Act – HIPAA for short)) in any meeting or meeting invite so that such data does not transfer to our servers (even if only temporarily). We do not knowingly collect or read information regarding meetings marked Private in your calendar, other than the Name, Time, and location of such a meeting.
In addition, we collect Personal Information you submit to us, for example by completing a form on https://meetingscience.io. In that case, we may communicate with you, for example by calling you at the phone number you provide, sending you promotional email offers, or emailing you about your use of the Services. Also, we may receive a confirmation when you open an email from us. This confirmation helps enhance our engagement with you and generally improve our Services. If you do not want to receive communications from us, please indicate your preference by sending an email to [email protected].
Information Collected Automatically
Whenever you interact with our Services, we automatically receive and record information on our server logs from your browser or device, which may include your IP address, “cookie” information, the type of browser and/or device you’re using to access our Services, and the page or feature you requested. “Cookies” are identifiers we transfer to your browser or device that allow us to recognize your browser or device and tell us how and when pages and features in our Services are visited and by how many people. You may be able to change the preferences on your browser or device to prevent or limit your device’s acceptance of cookies, but this may prevent you from taking advantage of some of our features. We may use this data to customize content for you that we think you might like, based on your usage patterns, and generally to improve the Services.
Information Collected From Other Websites and Do Not Track Policy
Through cookies we place on your browser or device, we may collect information about your online activity after you leave our Services. Just like any other usage information we collect, this information allows us to improve the Services and customize your online experience. Your browser may offer you a “Do Not Track” option, which allows you to signal to operators of websites and web applications and services (including behavioral advertising services) that you do not wish such operators to track certain of your online activities over time and across different websites. Our Services do not support Do Not Track requests at this time, which means that we may collect information about your online activity while you are using the Services. Do Not Track signals are set on a browser-by-browser basis, so you must set them on every browser you use if you do not wish to be tracked.
Third Party Analytics Services
We use third party analytics services in order to better understand user engagement with the Services. When a user browses or uses the Services, these third party analytics services may collect the user’s IP address, browser type, and approximate location (based on the IP address). They may also use web logs or web beacons and may set and access cookies on your computer or other device. In order to refine our understanding of user engagement, we provide these Services with a user’s name and email address (which we collected as part of the user’s account registration process).
Does MeetingScience share personal information?
We neither rent nor sell your Personal Information to anyone. However, we may share your Personal Information with third parties as described in this section:
- Agents and vendors: We employ other companies and people to perform tasks on our behalf and need to share your information with them, including in some cases the Personal Information you have provided to us, in order to make the Services available to you. For example, we may use third party hosting providers or software developers to help implement and maintain the Services. However, our agents do not have any right to use the Personal Information we share with them beyond what is necessary to assist us.
- Business Transfers: If we are involved in a reorganization, merger, acquisition or sale of our assets, your information may be transferred as part of that deal. We will notify you (for example, via a message to the email address associated with your account) of any such deal and outline your choices in that event.
Is personal information about me secure?
We will use very diligent efforts to protect the privacy of your account and other Personal Information we hold in our records, but unfortunately, we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of user information at any time. We store passwords with md5 encryption and not in plaintext. We do not knowingly collect physical addresses.
What personal information can I access?
You can email [email protected] for access to, or to update or delete, your Personal Information that MeetingScience collected.
Transfer to the U.S. or other countries
We currently use datacenter facilities located exclusively in the United States. Your information will be stored and processed in the United States or other countries where we decide to maintain datacenter facilities in the future. By using the Services, you consent to the transfer of information outside of your country, even if your country has more rigorous data protection standards. For any Personal Information that may be transferred from the European Economic Area, please see the EU Residents section below.
If you are a resident of the European Union (“EU”), United Kingdom, Lichtenstein, Norway, or Iceland, you may have additional rights under the EU General Data Protection Regulation (the “GDPR”). MeetingScience operates in the United States only at this time.
What if I have questions about this policy?
If you have any questions or concerns regarding our privacy policies, please don’t hesitate to contact us at [email protected], and we will try to resolve your concerns.